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12/07
Team
John Bonass -
Wildcard Office; Kathy Bracken - Career Services;
and Brenda Stover - VSB
This team designed and established an electronic system of student check
in for large events with the added capability of printing name badges.
It has proved to be a tremendous success and makes keeping track of
attendance at events a breeze. Students swipe their wildcard at events,
attendance is recorded and a name tag is printed. This system has the
capability to be used in many areas of the university without additional
programming costs. The only cost to other departments would be to pay
for the card readers.
10/06
Team
Debbie Patch & Donna
Gilman - Public Safety
Created and
implemented an online process whereby
once a
departmental member receives the information from a community member it
is added to an online submission form. This can be reviewed and
approved instantly. The format is user and reader friendly. Information
that is added to the bulletin is instant and each and every public
safety employee can access the bulletin via the web. When bulletin items
are submitted an expiration date also is included so that old
information is rooted out on a daily basis.
11/05
Team
John Bonass, UNIT
Sharon Dana, Wildcard Office; Kathy Gallagher, Wildcard Office
Created and mailed a CD of the
Wildcard Program to all incoming new students. This CD explained the
whole Wildcard Program including banking and meal plans. This process
lessened the number of phone calls prior to orientation with questions
about the Wildcard. Deposits on the Wildcard were made online increased
dramatically which decreased
the number of people standing in line at the Wildcard Office.
6/05
Team
Caryl Keet, UNIT;
Barbara Romagnoli, Bursar’s Office; Pam Braxton, Registrar’s Office; Jim Kane, Lisa Valosky, Jodi Kaelin, Mary Anne Curran, HR
The Tuition Remission Automation Team (TRAP) has made the process of registering for classes and using tuition remission
easier for a great majority of employees and their dependents by bring the whole process on line, thus eliminating paperwork etc.
We have received many compliments from employees saying how convenient the whole process is, and how it saves the employee
time and concern about meeting deadlines.
4/05
Team
Erika
AllenLynch, Ric Laudenslager, Carol McMillin,
Kevin O'Donnell, Joe Pilcicki, Clete Rickert, Bill Smith, Chris Townend
The team worked together to
devise a plan for the safe disposal of computers, monitors and other
equipment which is no longer serviceable or adequate. Instead of throwing
the items into the trash, departments will notify Recycling or UNIT on
line that they have items to dispose of. UNIT will evaluate the items,
determine if they are surplus, mark those that are with a recycling
sticker and Recycling will pick up the items. The items could be donated
to organizations which can use them, sold or sent to a decommissioning
facility which complies with EPA guidelines for disposal.
11/04
Team
Kathy
Byrnes, Kelly Donio, Michelle Evaul, Donald Godwin,
Cathy McMahon, Paul Pugh, Ryan Rost, Marie Schauder
For
developing and implementing the "House Calls" program for freshmen,
where faculty and staff volunteers visit all of the new freshmen in their
dormitories at the beginning
of the school year, to conduct a survey regarding any problems that they
might be having and
to see how they are adjusting to college life. The volunteers chat with
the students,
gather information on any problems that they are having and pass them
along
to the appropriate departments on campus, and give the students a
refrigerator magnet
with a phone number to call if they are having a problem and aren't sure
who to contact on campus about it.
9/04
Team
Nancy
Dudak, Kelly Eastland and Chrissy Faistl
For creating and implementing “Senior Steps”, a comprehensive program for
undergraduate Seniors,
to aid in their transition from Villanova to life after college. Events
are now scheduled from one office
rather than the three offices previously involved. Workshops are offered
and a website,
just for seniors, has been created so that seniors can find all the
information they need
about Senior Steps as well as other information pertinent to seniors.
The website has improved communication between Villanova and its senior
population.
4/04
Individual
Gene
Loughlin Gene created an online system which
makes Parking Registration
a 'point and click' automated process. It has cut back a great deal
of paper work for the Parking Office, brought a lot of convenience to
students
and personnel on campus. It has certainly increased the efficiency for
both sides
(users and parking officers).
3/04
Team
UNIT
Maura Ewing and
Dave Mullen Maura and Dave were instrumental
in the creation of an on-line system
whereby incoming freshmen to the
College of Commerce & Finance and the College of Engineering
receive their laptop computers at their homes prior to Orientation.
This allows the students to familiarize themselves with the equipment
before classes begin, saves the University the expense of on-campus
delivery,
distribution, storage and security of the machines.
12/03
Individual
Bursar's Office
Frances Pardini
Over 6,000 refund checks are produced for mailing to students each year.
An informational mail stuffer is included with each check.
Fran devised a way that the information on the mail stuffer could be
printed
directly on the check which resulted in savings of several hundred dollars
and many
man hours each year.
10/03
Team
UnIT and Admission
Alice Hahn,
Melissa Gerding, Jean Kong
For their
participation in creating a system whereby prospective students
can submit an online form to identify their interests. When submitted, an
e-mail
is generated providing the students with information and web links
relating to their interests.
It also stores the information in Banner for future communication with
these students regarding
their areas of interest. This new system has produced substantial savings
to the
University by eliminating an outside vendor who previously supplied this service.
04/03
Individual
Career Services
Bridget Bowers
Bridget designed and implemented an Instant Messaging service
which allows students to IM quick questions to Career Services
every day between 3:00 - 4:00 p.m. and know that someone will be on-line
and able to help them. Each day there is an average of 3-4 inquiries
and many
of these lead to student follow-up appointments.
03/03
Team
Registrar's Office and Public Safety Office
Carolyn
Arena, Kathy Liberato, Debbie Villano
Juniors are permitted to have cars on campus, Freshman and Sophomores are
not.
The process for verifying that a student was indeed a Junior was a very
frustrating one
for the student, the Registrar’s Office and the Public Safety Office.
This team designed a process whereby verifications are done promptly and
efficiently
with a minimum of disruption for the student and both offices.
12/02
Team
Classical and Modern Languages, College of Liberal Arts & Sciences,
Registrar's Office
Elvia Beach, Robert DeVos, Christopher
Driscoll, Mercedes Julia, Pat Garland, Rose Vesci
This team arranged for members of the Class of 2006 to take their language
placement tests
on line before June 15, 2002, rather than during Orientation. This allowed
the
Classical and Modern Language Department to plan the number of level of
courses during the
summer, making for a smoother beginning of the semester for students and
faculty alike. In the past,
some part-time faculty were hastily hired a day or two before the
beginning of the semester and
students often had to make course adjustments that caused confusion.
10/02
Team
Wildcard Office
Staff
John Bonass, Sharon Dana, Kathy
Gallagher
This team
improved the process of distributing Wildcards to incoming First-Year
Students,
Law and Executive MBA students. This cohort was asked to supply the
Wildcard Office
with their pictures prior to arrival on campus so that Wildcards could be
prepared
and distributed at Orientation. This saved time during the hectic
Orientation schedule
and saved rental fees since extra photo equipment was not needed.
9/02
Team
Office of Academic Affairs Staff
Mary Clifford, Teri O'Brien,
Nancy Rambo, Karen Wolfe
This team devised
a system which allows much quicker access to data for
their office and other offices. A great
amount of time has been saved by having information online.
They were able to deploy one position to a vacant spot in Academic
Affairs.
There has also been a $10,000 savings in printing costs. 5/02
Team
Dean of Students Office and UNIT
Paul Pugh, Cathy McMahon, Marybeth Avioli, Will Pohlhaus
This team
streamlined the process of inviting eligible seniors (approximately 600)
to apply to
"Who’s Who Among American Colleges and Universities"
The new process generates letters sent to qualifying students via e-mail
(saving postage, letterhead, printing and mailing time)
and directs the students to a website that allows them to apply on-line.
3/02
Team
Financial Assistance |
